CURSILLO BOARD
MINUTES - Archive
MINUTES - Archive
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Fort Hood Cursillo
Board of Directors Meeting
February 9, 2007
I. Commencement Prayer by Deacon Fred: The board of directors meeting started at 7:07 p.m. with a
prayer by Deacon Fred Jones.
II. Attendance: Those in attendance were Linda Abrams, Shirley Nagle, Cynthia Neve, Barb Krakowiak,
John and Sylvia Frost, Phyllis Gogue and Deacon Fred Jones. Absent from the meeting were Allie Krebs
and Nyrma Navarro. Guest in attendance was Marge Jones.
III. Old Business/Minutes:
a. January Minutes: No Minutes were available. Phyllis said she would have them posted by the
Ultreya on Feb. 11.
b. Minutes on Website: The next Secretary is going to be asked to have the Minutes ready and given
to John for immediate posting to the website. The board agreed that it is important to have the Minutes
completed soon after the meeting. In an email by Mike following the meeting, he suggested that the
Minutes be completed and posted on the website within 48-72 hours of the meeting.
c. Spark: At the February Ultreya, John will ask if there is anyone from the community who can design
an electronic eSpark which can also be posted on the website.
IV. Board Member Reports: Linda noted this section will now be titled, “Board Member Reports”
versus “Committee Reports” since technically there are no “Committees.” Linda provided notebooks to
John for Ultreyas.
a. Lay Director: Shirley asked if we could update the Board of Director responsibilities. Everyone
agreed. The board has made changes and Phyllis will present those changes before the next board
meeting.
b. Assistant Lay Director: Not in attendance.
c. Secretary: Not in attendance.
d. Financial Secretary: Cynthia distributed a copy of the financial transactions since Jan. 1, 2007. The
board gave authorization to Cynthia to require receipts from those whom she provides Petty Cash funds.
The board also recommended that Cynthia inform the Team Coordinators to give her Team Donations on
a regular basis and not to hold onto checks.
e. Pre-Cursillo Coordinator: Barb provided notebooks to John for Ulteya. Following the meeting, Barb
contacted Mike about discussions that took place and Mike had the following recommendations:
i. For the secretary; Prepares and distributes Minutes of meetings to Board members. Retains copies
of the Minutes for permanent record. Furnishes a copy to the web master for posting. Mike suggests we
put a time limit. Maybe no later than 48 or 72 hours. Just because it seems like we're a month or two
behind on getting the minutes to John.
ii. Announces and promotes Weekend Dates to area parishes.
iii. We should add in there that they do the bulletin write up, that it should be in the bulletins
________ number of weeks prior to the weekend.
iv. Web Master; Mike suggests that we contact Eric Rodriquez, to see when he's coming home and if
he would be interested in just being our web master.
v. Our Board of Director meeting time; When John and I were on team with Jeff, the Sundays we had
Ultraya at 2pm, then the board meeting right afterwards, then our team meeting directly after that was
way too much. John & I would be there for at least 7-8 hours. I recommend we keep the Board of Director
meeting times as they are, on a totally separate day.
vi. Absentee voting; If we're announcing upcoming Board of Director voting on our web site, say if I'm
deployed & I'm reading that, to where I could go right on the web site to submit my vote. It could have a
counter as to how many people have used the absentee voting, so that would be a checks & balance as
to how many absentee ballots are actually counted.
vii. The link on the web site "About Cursillo weekends" It still has Dominga & Tito as the coordinators
along with last year's dates.
viii. Board of Director photos; I suggest that we redo all the photos Sunday right after voting. That we
do a group shot of our Board, then redo all the individual photos.
f. Post-Cursillo Coordinator: John offered to donate a microwave oven to the Good News Christian
Center.
g. Outside Palanca Coordinator: No report.
h. Spiritual Director: Shirley asked Deacon Fred to prepare a sample Pulpit Announcement that can
be distributed to Cursillista’s in the community. The Pulpit Announcement can be used at area parishes
when giving upcoming weekend dates to try and recruit new candidates.
V. New Business:
a. Set up for Closura: Barb mentioned there was some concern about the set-up for Closura that
occurred during the Women’s Weekend. Phyllis informed the board that both upcoming coordinators
have been instructed about different options for the set-up. The options are:
i. The team sets up the chairs.
ii. The coordinator asks someone from the community (liaison) to come early and set up the chairs. If
this option is implemented, the coordinator will ensure that a basic layout and the number of chairs
required for each table is provided to the community liaison.
iii. Elections and Nominations / Absentee Voting: The board agreed there will be no Witness Speaker
for the February Ultreya. The only business will be the elections followed by fellowship. John will list the
nominees on the website and will note that Absentee Voting can be placed on the website no later than
noon on Sunday, Feb. 11.
b. Website / Links “Next Big Thing / News & Announcements” same: John said he was aware that the
two links are the same information. He was only following suit from the previous webmaster. John will
discontinue one of the links and take that page down from the Internet.
c. Elk Supplies: Cynthia informed the board that the trip to Elk to inventory the supplies was
postponed due to the impending ice weather on Martin Luther King Jr. Holiday. A new date has not been
scheduled due to the upcoming elections and the possibility of a new Assistant Lay Director.
VI. Closing Prayer: Deacon closed the meeting with a prayer. The next board meeting will be Friday,
March, 2, 7 p.m. at Knights of Columbus. The board will dine on the catfish dinner prior to the start of the
meeting.
Board of Directors Meeting
February 9, 2007
I. Commencement Prayer by Deacon Fred: The board of directors meeting started at 7:07 p.m. with a
prayer by Deacon Fred Jones.
II. Attendance: Those in attendance were Linda Abrams, Shirley Nagle, Cynthia Neve, Barb Krakowiak,
John and Sylvia Frost, Phyllis Gogue and Deacon Fred Jones. Absent from the meeting were Allie Krebs
and Nyrma Navarro. Guest in attendance was Marge Jones.
III. Old Business/Minutes:
a. January Minutes: No Minutes were available. Phyllis said she would have them posted by the
Ultreya on Feb. 11.
b. Minutes on Website: The next Secretary is going to be asked to have the Minutes ready and given
to John for immediate posting to the website. The board agreed that it is important to have the Minutes
completed soon after the meeting. In an email by Mike following the meeting, he suggested that the
Minutes be completed and posted on the website within 48-72 hours of the meeting.
c. Spark: At the February Ultreya, John will ask if there is anyone from the community who can design
an electronic eSpark which can also be posted on the website.
IV. Board Member Reports: Linda noted this section will now be titled, “Board Member Reports”
versus “Committee Reports” since technically there are no “Committees.” Linda provided notebooks to
John for Ultreyas.
a. Lay Director: Shirley asked if we could update the Board of Director responsibilities. Everyone
agreed. The board has made changes and Phyllis will present those changes before the next board
meeting.
b. Assistant Lay Director: Not in attendance.
c. Secretary: Not in attendance.
d. Financial Secretary: Cynthia distributed a copy of the financial transactions since Jan. 1, 2007. The
board gave authorization to Cynthia to require receipts from those whom she provides Petty Cash funds.
The board also recommended that Cynthia inform the Team Coordinators to give her Team Donations on
a regular basis and not to hold onto checks.
e. Pre-Cursillo Coordinator: Barb provided notebooks to John for Ulteya. Following the meeting, Barb
contacted Mike about discussions that took place and Mike had the following recommendations:
i. For the secretary; Prepares and distributes Minutes of meetings to Board members. Retains copies
of the Minutes for permanent record. Furnishes a copy to the web master for posting. Mike suggests we
put a time limit. Maybe no later than 48 or 72 hours. Just because it seems like we're a month or two
behind on getting the minutes to John.
ii. Announces and promotes Weekend Dates to area parishes.
iii. We should add in there that they do the bulletin write up, that it should be in the bulletins
________ number of weeks prior to the weekend.
iv. Web Master; Mike suggests that we contact Eric Rodriquez, to see when he's coming home and if
he would be interested in just being our web master.
v. Our Board of Director meeting time; When John and I were on team with Jeff, the Sundays we had
Ultraya at 2pm, then the board meeting right afterwards, then our team meeting directly after that was
way too much. John & I would be there for at least 7-8 hours. I recommend we keep the Board of Director
meeting times as they are, on a totally separate day.
vi. Absentee voting; If we're announcing upcoming Board of Director voting on our web site, say if I'm
deployed & I'm reading that, to where I could go right on the web site to submit my vote. It could have a
counter as to how many people have used the absentee voting, so that would be a checks & balance as
to how many absentee ballots are actually counted.
vii. The link on the web site "About Cursillo weekends" It still has Dominga & Tito as the coordinators
along with last year's dates.
viii. Board of Director photos; I suggest that we redo all the photos Sunday right after voting. That we
do a group shot of our Board, then redo all the individual photos.
f. Post-Cursillo Coordinator: John offered to donate a microwave oven to the Good News Christian
Center.
g. Outside Palanca Coordinator: No report.
h. Spiritual Director: Shirley asked Deacon Fred to prepare a sample Pulpit Announcement that can
be distributed to Cursillista’s in the community. The Pulpit Announcement can be used at area parishes
when giving upcoming weekend dates to try and recruit new candidates.
V. New Business:
a. Set up for Closura: Barb mentioned there was some concern about the set-up for Closura that
occurred during the Women’s Weekend. Phyllis informed the board that both upcoming coordinators
have been instructed about different options for the set-up. The options are:
i. The team sets up the chairs.
ii. The coordinator asks someone from the community (liaison) to come early and set up the chairs. If
this option is implemented, the coordinator will ensure that a basic layout and the number of chairs
required for each table is provided to the community liaison.
iii. Elections and Nominations / Absentee Voting: The board agreed there will be no Witness Speaker
for the February Ultreya. The only business will be the elections followed by fellowship. John will list the
nominees on the website and will note that Absentee Voting can be placed on the website no later than
noon on Sunday, Feb. 11.
b. Website / Links “Next Big Thing / News & Announcements” same: John said he was aware that the
two links are the same information. He was only following suit from the previous webmaster. John will
discontinue one of the links and take that page down from the Internet.
c. Elk Supplies: Cynthia informed the board that the trip to Elk to inventory the supplies was
postponed due to the impending ice weather on Martin Luther King Jr. Holiday. A new date has not been
scheduled due to the upcoming elections and the possibility of a new Assistant Lay Director.
VI. Closing Prayer: Deacon closed the meeting with a prayer. The next board meeting will be Friday,
March, 2, 7 p.m. at Knights of Columbus. The board will dine on the catfish dinner prior to the start of the
meeting.
